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Your Guide to Weddings During Coronavirus

The COVID-19 pandemic has hit the wedding industry incredibly hard. Couples have had to cancel, reschedule dates, and scramble to find new venues. Many vendors have gone out of business due to financial hardships during the pandemic. Everchanging CDC and state guidelines on gatherings and events, and the uncertain future of the outbreak, have also made it difficult to adjust and make alternative plans. COVID may have long-term ramifications for weddings not just in 2020, but also in 2021 and even 2022. But we are here to work with you!

At DELAMAR, our team has been working diligently with couples, vendors, and partners to make the right and safe decisions. Whether you’re shifting your timeline or planning to throw a COVID-safe wedding right now, we’re here to help make your day special.

Follow all local and national recommendations

Connecticut state and national COVID guidelines for gatherings are being updated regularly. So before you start planning, read and understand the current guidance. This will give you a good idea of how many guests you can have, as well as what the guidelines are for indoor and outdoor gatherings.

Rework Your Budget

Having a smaller, more intimate wedding, means that you can use your budget to iron out every small detail and tailor your dream day. A smaller guest list means you can spend a bit more money on the dinner menu and scale up your decor. Invest in custom masks, custom hand sanitizers, and other safety equipment to make it a safe event.

Focus on the small details—from handwritten messages to flower arrangements—to make this small gathering a fun and memorable experience for both you and your loved ones. 

Communicate With Your Guests

If you had already sent out invites to a large gathering, you will have to rescind many of the invitations. Create a smaller list of guests and be sure to share safety measures and precautions like wearing masks at all times. 

If you need to rescind invitations, do so as soon as possible so your guests can cancel and change any travel plans. Don’t worry about coming off as rude to your guests as most people are very understanding in light of the circumstances.  

Don’t Compromise on Your Celebrations

Times might be tough, but this shouldn’t stop you from crafting the wedding of your dreams. Micro weddings are a great way to say your vows without losing the chance to celebrate with loved ones. The smaller-scale wedding is still full of wedding traditions that make your day special and dedicated to you. 

Delamar Hotels offer a range of wedding packages that are customized to fit your needs and desires. Our Intimate Wedding Package allows you to work with our team to design your dream wedding. So, whether you’re celebrating your private elopement or planning your dream micro-wedding, Delamar is your perfect venue. 

Communicate With Your Vendors ASAP

Vendors are extremely understanding and will work with you to postpone your plans and provide guidance. 

Communicate With Your Guests

Send out an email or a postcard letting guests know that your wedding is postponed. If you have a wedding website, update it with a message to let guests know of the change in plans. Get your close family and friends to make phone calls as well. 

If you booked a room block with a hotel, contact the hotel ASAP to negotiate a partial or full refund for your guests.  

Once you lock down the new date, send an update via email, phone calls or mail.

Check With Your Insurance

If you purchased wedding insurance, call your insurance company to see if your policy covers any costs related to cancelations. While it won’t cover all of the COVID-19 related expenses, it might help cover the difference in costs from vendors. 

Discuss New Dates With Current Vendors

Talk to your current vendors about a new date. Understand your current contract and any additional costs you might have to incur to change dates.

Be flexible, especially with your venue. With couples all around the county postponing and replanning their weddings, you might not get the preferred day or month for your new wedding. Consider weekdays, which will give you a better chance of securing and locking down all your vendors. 

Be open to changing vendors as well. Your vendors may already be booked for next year and unavailable. Always have a plan B or C if dates do not work out with your preferred vendor. If you’re planning on changing venues, consider one with outdoor options. COVID-19 guidelines and policies around social distancing are expected to continue for a while. So changing to an outdoor venue will help make sure you and your guests can stay safe when you say “I do.”

Pro-tip: Check your current contract to see what the terms are regarding rescheduling dates and any additional fees that you might need to pay.  

Be prepared for additional costs

Postponing a wedding is not only time consuming but can also cause financial loss. If your vendors do not line up, or you have to switch vendors, you may have to put up additional money for cancellations and differences in costs between vendors. 

Consider Outside Help

Rescheduling a wedding, managing multiple vendors and cancelations, paperwork, and communications can get overwhelming, especially if you’re also juggling work and personal life at the same time. Consider getting a wedding planner to help! With the entire wedding industry having come to a halt, you may be able to negotiate a good price for hiring outside help.

What should I do with online registry?

Now that you have postponed your wedding due to COVID-19, you may be wondering what you should do about the online registry. Here are a few tips:

  • Don’t remove the registry. While the date has been postponed, you’re still getting married and your family and friends still want to give you gifts. Simply update the registry with a new date so your guests can plan accordingly.
  • There is no need to return any gifts you may have already received. While you may feel guilty for accepting gifts, your guests will be understanding. COVID-19 has affected the lives of almost everyone in the county and your friends and family will understand the circumstances. 
  • Update registry to remove and replace any items that may sell out or will not be available down the road. 
  • Understand your guests’ financial situations. Many guests start giving gifts a month prior to the wedding. But many Americans have lost their jobs and are facing financial difficulties due to COVID. Keep your dates open, let your guests know there is no pressure, and be understanding if someone is unable to give a gift.

Setting a Date

Many couples who were originally set to marry in 2020 are vying for dates and venue spots in 2021. So if you’d like to get a date for 2021, do so as soon as possible!

While a COVID-19 vaccine has started to be administered, it’s still very uncertain when things will go back to pre-COVID-19 times. Many safety guidelines will still be in play well into 2020. Something to consider when choosing a date.

Consider a Long Engagement

If you’re worried about masks and social distancing overshadowing your wedding day, consider a longer engagement. This also increases your chances of getting the best venue, dates, and vendors and allows you more time to plan out the small details.

Hire a Wedding Planner

Planning a wedding in the current climate may get overwhelming and confusing. If you can, consider hiring a planner to help guide you, keep you on track, coordinate with vendors, and relieve the stress that comes with planning your big day.

We take great pride in being one of New England’s premier luxury boutique hotels. Our wedding amenities include:

  • A dedicated Catering Sales Manager to assist with the detailing of your menu floor plan, day-of timeline, and onsite ceremony
  • Day of Banquet Manager to assist with the set up of décor, execution of timeline, and dinner service.
  • Private event spaces available for both Rehearsal Dinner and Post-Wedding Brunches
  • … more!

We look forward to helping you plan the wedding of your dreams!

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